2014 CentriKid Prep #5: Pre-Camp Planning

Planning for camp is part of the process, but it takes more than just arranging for transportation. We’ve tried to make it easy for you by creating a “parent packet” that is downloadable and printable, but also included in Group Leader Information for your specific camp location.

Some churches have multiple meetings leading up to camp, while others have just one or two. You can make the best decision for your group, but a few things to consider including in your parent meetings are:

  • vision for the week – be sure to cast vision for parents about why you believe taking kids to camp is the right thing. Share with them from your experience about how kids grow through milestone experiences like the week of camp.
  • how you will be getting to camp and how you will be returning home. Include lunch plans, times to drop off/pick up their camper, etc.
  • camp address for letters from home (found on page 4 of the Group Leader Information for your camp location)
  • Camp Store Options: Collect photo and DVD orders ($6/group pic, $30/End of the Week DVD) and new for 2014, parents can send money with you to purchase a camp store card for their child.  There is still time to pre-order Camper Care Packages for this summer!
  • ask parents to bring a copy of their insurance card to submit with the completed release form for each camper.
  • arrange for a notary to attend the meeting so release forms can be notarized. Only one form needs to be notarized for CentriKid, and a 2nd copy is kept by the group leader. Make sure every participant has one, even sponsors.
  • Print or email the Parent Packet (also included within Group Leader Information) so parents can know what to expect.
  • Check Group Leader Information for your camp location for other specifics to cover … some locations require additional health screening forms or Child Protection Training for adult sponsors.

Here are 3 Keys to Success for Planning the Camp Roadtrip:

  1. The next step to planning your road trip is to plan out your route to camp ahead of time. Plan your stops and breaks before getting on the road.
  2. Another step to planning the road trip is to have a plan if your bus or van breaks down.  As some of you may know and have learned the hard way, church vans are famous for breaking down on the way to camp.  It is always best to over prepare!  Have a plan set just in case.
  3. Once you arrive at camp, make sure to let your camper’s parents know that you have arrived safely. Get their numbers ahead of time. If you have texting, you could send them all a group text to let them know you have arrived and to give them updates throughout the week!

BONUS TIP – Be sure to clearly communicate with parents about when to pick up their kids after camp. At the end of the week, I never want to be the leader hanging out in the parking lot waiting on the last couple of kids to get picked up an hour after everybody else has gone.

Our team is hear to help anytime if there are questions you don’t see answers to.  Contact any of us and we’ll be happy to take care of you.  Our goal is to make it easier to get to camp, not harder.

Jeremy Echols

JE leads the camp team, finds new camp locations, plans training, and lots of other projects. He loves spending family time with his wife Emily and their daughter Madison.

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