BEFORE MARCH 15
You may register your group for camp anytime before March 15, 2021 and pay no deposits. Note: For groups carrying forward deposits or credits from 2020, the number of campers you commit to bring to camp in 2021 must be updated before March 15 to avoid lost deposits, if you are reducing your group size.
Example: If you have paid deposits for 22 participants but will only bring 16 this summer and you reduce your numbers BEFORE March 15 down to 16, then the difference of 6 deposits will reduce your balance due. If you do not adjust your numbers until after March 15, those 6 deposits will be lost and not transferred to your balance due.
A $60 per person deposit is required to hold each registration and is to be paid on or before March 15. Any new or additional registration made after March 15 will require an immediate $60 deposit per person. ALL deposits are non-refundable, non-transferable and cannot be applied toward final balance due. Monies have already been spent on items such as giveaway t-shirts, supplies, marketing, printing, production, and personnel.
14 DAYS BEFORE YOUR GROUP ARRIVES
Final balances must be received 14 days before the start of your camp. Final balances are non-refundable and non-transferable within 14 days before camp. If the final balance due is not paid by this time, your group will be charged a one-time $75 late fee.
AUTO PAYMENT OPTION
Authorized Group Leaders may give permission to charge deposits and balance due to a church Lifeway account or credit card by calling Lifeway Events Registration at 1.877.CAMP.123. Authorization to charge your Lifeway account must be updated on a yearly basis.
2021 REFUND & CANCELLATION POLICY
We are always committed to hosting planned camps and events as scheduled. Simultaneously, your group’s safety is our priority. If circumstances beyond our control, including dangerous weather conditions or government restrictions, make hosting a planned event illegal, impossible, or irresponsible and we cancel the event, we will refund your deposits and final balance, if they have been paid.
For those churches that had credits applied to their camp accounts, those funds will expire August 15, 2021.
If you have paid your final balance and an individual camper does not pass the health screening prior to camp because of a positive COVID-19 test or exposure, then all monies for that camper will be refunded to the church.
Lifeway is required to collect sales tax for events held in Arkansas, Colorado, and Virginia. The sales tax charge will be added to the final balance on your camp confirmation statement. For churches traveling from out of state, you must send Lifeway a sales tax exemption for the state in which the event is held to have these taxes removed. Churches may obtain the proper documentation from the state’s Department of Taxation or Department of Revenue. State tax exemption forms are to be scanned and emailed to firstname.lastname@example.org.